- Prepare quote (pricing) for the customers as per recent drawings/ provided list; - Support and monitor new requests during the day - As per lighting fixture schedule to count the lighting fixtures in the drawings via Plan Swift; - Request the prices from factories and sales reps; - After project approval the orders to be released by sending the purchase orders to the factories; - Keep updated the customers on orders status and delivery as well as provide tracking number; - Prepare the invoices via quick book and sent to the projects; - Provide Proof of Delivery (POD) and Bill of Lading (BOL) to Account payable to confirm the goods receipt; - Communicate with UPS, DHL to solve issues; - Contact the clients, factories, sales representatives; - Arrange returning the stuff and etc.

- Involvement with TCO in Project Support in preparing/checking of Personnel Assignment Forms (PAF) and TCO Timesheets; - Provide TCO Weekly and Monthly Reports to TCO FGP in a timely manner; - Support in Mobilization and to be in direct contact with the Client; - Receive updated Rotation Schedule and confirmation e-mails on newcomers for further action; - Update the sheets with personal data (passport details, WP, WV, etc.) and provide updated list with the status of ongoing cases to Line Manager; - Inform employees on WP renewal (new obtainment / promotion) and request required/ updated documents; - LOI preparation and application for visa; - Check the ticket bookings if meet Immigration Regulations (for visitors arrived on visa free regime or single entry business visa); - Submit notification letter online and register the passports at Migration Police; - Discuss/target passport renewal & visa renewal with employees beforehand; - Application submission for visa renewal/ visa re-stamping/ visa cancelling to Migration Police; - Support in logistics and procurement; - Arrange/ get HSE training certificates (Labor safety, Industrial safety, Fire safety, Electrical safety) and update the sheet and monitor the validity; - Monitor the validity of mandatory and voluntary Insurances of company staff and request amendments to the agreements with updated list of new Staff/ Leavers; - Liaise with Logistics, HR and Recruitment Teams in Head Office located in Monaco; - Liaise with Accountant Department on payments of all required fees, etc.

Hired by Kazakhstan Branch «Metrica Relocations+ Inc.» as Immigration Coordinator - Support “Kashagan” and “Karachaganak” projects in mobilizing the Secondees to KZ Joint Ventures (NCOC and KPO); - Monitor documentation collection (for new and renewal cases) for work permit and visa; - Check the correctness of legalized/ apostilled documents (diploma, transcript, certificate, support letter, marriage and birth certificates) and confirm with JVs; - Send renewal requests to local HR for further Annex/ Addendum/ Secondment Letter (SL) processing for WP renewal (new obtainment/ assignment change); - Inform employees on WP renewal and get Annexes/ Addendums/ SLs signed from their side; - Call KZ Embassy in case of visa application/ visa obtainment issues/concerns; - Provide NCOC and KPO with LOI details, residence permit copy, family’s passports copies and discuss visa application queries; - Deliver Secondees’ all required paperwork (originals) to both JVs for work permit and visa obtainment; - Get/check the tickets of newcomers and record their arrival dates; - Passport registration/ notification of the Shell visitors; - Help HR with Weekly Report to KPO Management and Stakeholders; - Update the tracker and sheets with the status of ongoing cases; - Coordination of the correspondence between Secondees and JVs; - Participate in the weekly call with Shell local HR in Astana, HRSD in Krakow and Team Relocations in the Netherlands to discuss the ongoing cases and challenges/ issues to be solved; - Check the invoices, keep track the payments and liaise with Accountant department; - Prepare Monthly Report and Invoice Report for the cases on third-party costs related to KZ immigration & etc.

- Receive updated rotational schedule of foreign employees; - Discuss/conform the mobilization date of a new employee with project manager/SBU Manager; - Control passports and visas; - Apply for Letter of Invitation (LOI) for employees to obtain work visa / for our colleagues abroad to obtain business visa at Embassy of Republic of Kazakhstan or in Department of Consular Service at Atyrau airport on arrival; - Send request to Accounts Department to realize the payment for consular fee for visa application or to pay it in the bank; - Send all necessary documents to employees for visa application; - Inform HR and Legal Affairs Manager about work visa obtainment and arrival date of new employee to arrange order and contract; - Business correspondence / telephone conversation; - Work with Procurement and Service Department for preparation of visa documents for arrival of the specialists in equipment service and training; - Liaise with Logistics Team on tickets/ arrival date; - Passport registration, visa renewal and cancellation at Atyrau Migration Police; - Inform the Migration Police about arrival of citizens of 48 countries; - Update Data Base with the documents of new employees; - Inform/ update the management and foreign employees about new/ updated Rules/ Requirements of Governmental Authorities & etc.

- Receive updated rotational schedule of foreign employees; - Discuss/conform the mobilization date of a new employee with project manager/SBU Manager; - Control passports and visas; - Apply for Letter of Invitation (LOI) for employees to obtain work visa / for our colleagues abroad to obtain business visa at Embassy of Republic of Kazakhstan or in Department of Consular Service at Atyrau airport on arrival; - Send request to Accounts Department to realize the payment for consular fee for visa application or to pay it in the bank; - Send all necessary documents to employees for visa application; - Inform HR and Legal Affairs Manager about work visa obtainment and arrival date of new employee to arrange order and contract; - Business correspondence / telephone conversation; - Work with Procurement and Service Department for preparation of visa documents for arrival of the specialists in equipment service and training; - Liaise with Logistics Team on tickets/ arrival date; - Passport registration, visa renewal and cancellation at Atyrau Migration Police; - Inform the Migration Police about arrival of citizens of 48 countries; - Update Data Base with the documents of new employees; - Inform/ update the management and foreign employees about new/ updated Rules/ Requirements of Governmental Authorities & etc.

- Track the Mobilization Chart, onshore and offshore schedule; - Documentation collection of candidates for work permit obtainment in pursuance of Manager’s approval; - Work with documents as such diploma, reference letter, passport and CV; - Check and comment the received documents from Personal Mobilization Manager, Project Engineer and Recruitment Department and fill in candidate’s status in the datasheet; - Send diploma and reference letters/employment certificates to translation agency and certify in Notary; - Prepare the documents for WP Committee to obtain a work permit; - Drawing up the data of people who have been applied for work permit request; - Send passport details of new employees to Visa Support Specialist for checking; - Update Work Permit List after receiving the work permit blanks & notarize the copies.

- Communication with clients; - Communication on telephone; - Make check in and check out of the clients; - Work with payments and prepare invoices for accommodation and other expenses; - Cash accounting; - Accepting payment in cash and by credit card; - Check the programs for closing the audit successfully; - After audit to prepare reports for general manager and accountant.

- Communication with clients; - Communication on telephone; - Make check in and check out of the clients; - Work with payments and prepare invoices for accommodation and other expenses; - Cash accounting; - Accepting payment in cash and by credit card; - Check the programs for closing the audit successfully; - After audit to prepare reports for general manager and accountant.

- Communication with clients; - Communication on telephone; - Make check in and check out of the clients; - Work with payments and prepare invoices for accommodation and other expenses; - Cash accounting; - Accepting payment in cash and by credit card; - Check the programs for closing the audit successfully; - After audit to prepare reports for general manager and accountant.