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ЗарегистрироватьсяБыла более двух недель назад
Женщина, 50 лет, родилась 7 марта 1976
Атырау, готова к переезду, готова к командировкам
Office Supervisor/Administrative coordinator
Специализации:
- Менеджер по продажам, менеджер по работе с клиентами
Тип занятости: полная занятость
Опыт работы 35 лет 11 месяцев
Апрель 2019 — Октябрь 2019
7 месяцев
Atyrau LLP" catering Lider Company"
Казахстан
HR Manager
• Group of companies (5 construction projects).
• In subordination – 300 people.
• Work with documentation.
• Archiving documents .
• Development of a recruitment strategy.
• Recruitment process for any positions.
• Working with the base of the summary.
• Responsible for registration of documents, registration, storage, delivery and distribution of documents.
• Formation of schedules of work.
• Supervision of personnel management.
• Publish position announcements .
• Primary selection of summary.
• Conducting a telephone interview.
• Presentation of candidates to the manager.
• Organizes the printing, copying and reproduction of documents.
• Preparation of incoming documents for signature by the head.
Октябрь 2018 — Март 2019
6 месяцев
LLP’’Fortress-Energy’’
Казахстан
Administrative Supervisor
• Organization of work and any other issues that may arise in the office on a routine basis.
• Preparing schedules for weekly and Monthly administrative activities
• Monitoring and Controlling the total inventory of the project office
• Responsible for ordering and maintaining office supplies, water and other catering requests
• Assisting newcomers with company procedures, arrangement of working conditions – desk, PC, work phone, arranging access to personal/shared mail boxes. Making necessary arrangements for temporary badge.
• Facilitating effective work of the department. Facilitating operative review of requests and suggestions from employees.
• Booking conference room and informing meeting attendees, arranging conference room and vehicle.
• Preparing and coordinating team building events in recognition of milestone achievements and holidays
• Procurement of necessary materials for the company. Preparation of PRF , approving / signing the PRF from the company Manager .
• Providing a ready-made form and the necessary information for material purchasing.
• Coordination and support between Fortress –Energy company and 58th Services vendors .
• Reservation of flights , hotels for all staff .
• Coordination of inventory of furniture in offices.
• Coordinating / control of all paid bills.
• Business correspondence with all contractors and monitoring results.
Июль 2017 — Август 2018
1 год 2 месяца
LLP Isker Consortium(Chevron- FGP Construction “ Orken” Project)
Казахстан
Administrative Site Coordinator
Directly managing 90 administrative staffs for a project of worth 800 million USD
• Co-ordinate the logistic arrangements for almost 1800 direct workers and 700 staffs for various project related functionalities and business needs.
• Responsible for all Administrative matters on the Orken project. In my department there were 90 employees for whom I completely conducted responsibility and controlled all work of department on the website of the Orken Project on technical service, on purchase of products and materials necessary for service.
• Control of a warehouse (receipt and delivery) etc.
• Overall Managing and controlling the total housekeeping of the entire project area
• Preparing schedules for weekly and Monthly administrative activities
• Estimating monthly material requirements and furnishing the same to procurement department for its sourcing
• Monitoring and Controlling the total inventory of the project office
• Responsible for ordering and maintaining office supplies, water and other catering requests
• Assisting newcomers with company procedures, arrangement of working conditions – desk, PC, work phone, arranging access to personal/shared mail boxes. Making necessary arrangements for TCO temporary badge
• Facilitating effective work of the department. Facilitating operative review of requests and suggestions from employees
• Making forecast for accommodation facility and office space needs in liaison with different departments.
• Booking conference room and informing meeting attendees, arranging conference room and vehicle.
• Preparing and coordinating team building events in recognition of milestone achievements and holidays
• Addressing and sorting out the general office related welfare of the staffs.
• Sending daily, Weekly and Monthly reports to the higher management consisting of administrative matters and its status and forecast.
• Responsible for Office Services support desk – receiving requests for office services, dealing with queries and complaints. Arranging meetings and resolving all arisen questions within time limits and effectively with involvement of Security if required
• Arranging accommodation, access to site office, transportation.
• Attending weekly meetings with the client, TCO administrative representatives and dealing with the interface between client and the company.
• Managing almost 10 subcontracting company personnel is, addressing their administrative needs, and sorting out the issues on daily basis.
• Organization of work and any other issues that may arise in the office on a routine basis.
• Co-ordinate with the concerned and make sure daily necessities for Isker Construction Project like water- 19 L/1.5 L, milk, coffee , spoons , cups; Toiletries(soap , toilet paper etc) ; stationary( pen, files A4/A3 etc and everything what needs for daily works) are in place.
• Procurement of necessary materials for the whole project. Preparation of PRF for procurement department, approving / signing the PRF from the Isker Project Manager / Services department Manager and providing a ready-made form to the procurement department as well as the necessary information for material purchasing.
• Coordination and support between Isker ’’Orken’’Project and Service vendors, such as the following companies: LLP Test Service.KZ /LLP Muster.KZ/LLP Nasar.KZ/LLP ESS.KZ/LLP ACG.RZ/ LLP OPPB.KZ.
Май 2014 — Август 2016
2 года 4 месяца
TCO WRF Tengiz
Казахстан
Administrative Coordinator
TCO WRF Tengiz/Bolashak,Atyrau,KZ, 28/28 work rotation
- Coordination/organization of
work, as well as issues that arise in the office on a routine basis:
* Coordination of vehicles for WRF staff for business travel needs between different Projects/camps (SV, TCOV, RV) in Tengiz. ;
* Receiving and sending incoming and outgoing correspondence. ;
* Preparing required schedules in Excel program (lists, reports and other data), updating as necessary. ;
* Preparing required schedules for TCO employees in JDE 1 program for TCO HR as required. ;
* Co-ordination of travel, hotel accommodation, flights arrangements for WRF team/visitors. ;
* Providing assistance as required with general administration duties, such as with typing, photocopying, scanning. ;
* Maintaining office supplies, water and other catering requests. ;
* Coordination and support between WRF Project and Service vendors, such as the following companies: Siemens plc /Software Links LTD/ SK / Emerson / Logisticon / Temirali /Umirzak / TCO ESS/ Denholm Zholdas .
* Arranging permanent Badge, activation, Temporary badge issue, VIP Badge issue.
* Submitting requests for Bus, Train, DASH 8 flight, Tengiz Camps - SV/TCOV in ILogistics system.
* Providing ILogistics support for the project team and WTF Project visitors. Includes making flight arrangements, arranging ground transportation, assisting with accommodation, and any other issues.
* Arranging training for permanent TCO Badge. ;
* Responsible for checking and uploading TCO Employee timesheets. ;
* Responsible as Web Editor for TCO WRF Web Page. ;
* Responsible for Glam (Group Lifecycle and Access Management) tool, control, access to
distribution list, O:Drive, Shared mail box.
* Preparing and coordinating team building events in recognition of milestone achievements and holidays.
* Responsible for ordering and maintaining office supplies, water and other catering requests
* Responsible for Permission Matrix for all project folders on the TCO Server
* Keeping updated the project website. ;
* Maintaining accurate inventory lists (including - computers, offices, furniture, office supplies, and phones).
* Skillfully communicating with other TCO departments like HR, Training regarding personnel and other issues.
* Facilitating effective work of the department. Facilitating operative review of requests and suggestions from employees.
* Booking air flights, making hotel reservations, meeting visitors and making other travel arrangements.
* Booking conference room and informing meeting attendees, arranging conference room and vehicle.
* Providing support with HR related issues, corresponding/negotiating with Recruiting Agencies (recruiting, timesheets verification).
* Arranging accommodation, access to site office, transportation.
* Welcome VIP visitors, arranging all required access to site office etc., arranging all necessary trainings for permanent/temporary TCO badges.
* Assisting newcomers with TCO company procedures, arrangement of working conditions - desk, PC, work phone, arranging access to personal/shared mail boxes. Making necessary arrangements for TCO temporary badge.
* Organization of work and any other issues that may arise in the office on a routine basis. ;
Январь 2012 — Апрель 2014
2 года 4 месяца
NCPOC
Казахстан
Supervisor of Office Service- Office Services Department
• Daily check of all offices
• Office services – catering, office equipment and supplies as well as control/repair of office equipment
• Product stock control within all offices
• Control of product stock delivery/dispatch to offices
• Distribution of authorization for any works inside/outside as well as around the office territory
• Arranging meetings with Contractors, and further discussions regarding Agip KCO scope of work delivery within time limit, as also involving HSE department for these activities inspection/control.
• Responsible for permits authorization for equipment/documentation removal from Agip KCO office by different departments
• Personnel/office equipment movement/transition from office-to office or within office building
• Coordination/arranging movements, ensuring all involved participants being informed
• Supervision over Office cleaning by service personnel. Weekly meetings and discussion of all outstanding issues, as well as monthly work planning
• Meeting Room reservations
• Arranging Training courses for newcomers as per Agip KCO rules
• Responsible for organization of preparatory works for VIP & Top management visits such as conference rooms, required equipment, TV, selector, as well as provision of water/snacks. Arranging temporary badges for visitors
• Preparation of timesheets for Service department personnel
• Co-ordination/distribution of work within department
• Responsible for Service department staff work scheduling
• Cooperation with Correspondence delivery department (expatriates), supporting them with any questions
• Arranging meetings with Agip KCO management and Contractors.
• Weekly meetings of Service department staff and discussion of all outstanding issues
• Responsible for Office Services support desk – receiving requests for office services, dealing with queries and complaints. Arranging meetings and resolving all arisen questions within time limits and effectively with involvement of Security if required.
• Coordinating with other AgipKCO departments – ICT, telecommunications, transport & logistics etc
Март 2011 — Январь 2012
11 месяцев
Agip KCO
Казахстан, www.agipkco.kz
Нефть и газ... Показать еще
Supervisor of Office Service- Office Services Department
Maintains administrative supervision
(Chagala Centre, Medical bld, Wing1- building)
Agip KCO/Career-Holdings, Atyrau, KZ
Supervisor of Office Service - Infrastructure & Service Department
Maintains administrative supervision (Adal, Sunkar, W/Parsons building)
Июнь 2010 — Март 2011
10 месяцев
Agip KCO
Казахстан, www.agipkco.kz
Нефть и газ... Показать еще
Supervisor of Office Service - Infrastructure & Service Department
Maintains administrative supervision (Annex2, Frontier Plaza, Blue roof, Garage, Kussaiyn building)
Management of office services teams with responsibility for:
* Daily check of all offices ;
* Office services - catering, office equipment and supplies as well as control/repair of office equipment ;
* Product stock control within all offices ;
* Control of product stock delivery/dispatch to offices ;
* Distribution of authorization for any works inside/outside as well as around the office territory
* Arranging meetings with Contractors, and further discussions regarding Agip KCO scope of work delivery within time limit, as also involving HSE department for these activities inspection/control.
* Responsible for permits authorization for equipment/documentation removal from Agip KCO office by different departments
* Personnel/office equipment movement/transition from office-to office or within office building
* Coordination/arranging movements, ensuring all involved participants being informed
* Supervision over Office cleaning by service personnel. Weekly meetings and discussion of all outstanding issues, as well as monthly work planning
* Meeting Room reservations ;
* Arranging Training courses for newcomers as per Agip KCO rules
* Responsible for organization of preparatory works for VIP & Top management visits such as conference rooms, required equipment, TV, selector, as well as provision of water/snacks. Arranging temporary badges for visitors
* Preparation of timesheets for Service department personnel
* Co-ordination/distribution of work within department ;
* Responsible for Service department staff work scheduling
* Cooperation with Correspondence delivery department (expatriates), supporting them with any questions
* Arranging meetings with Agip KCO management and Contractors.
* Weekly meetings of Service department staff and discussion of all outstanding issues
* Responsible for Office Services support desk - receiving requests for office services, dealing with queries and complaints. Arranging meetings and resolving all arisen questions within time limits and effectively with involvement of Security if required.
* Coordinating with other AgipKCO departments - ICT, telecommunications, transport & logistics etc ;
Октябрь 2004 — Май 2010
5 лет 8 месяцев
Agip KCO
Казахстан, www.agipkco.kz
Нефть и газ... Показать еще
Office Assistant of Supervisor
Agip KCO/Career-Holdings, Supervisor - Infrastructure & Service Department
Maintains administrative supervision (Adal, Sunkar, W/Parsons building)
Management of office services teams with responsibility for:
* Office services - catering, office equipment and supplies ;
* Product Stock control within offices ;
* Preparing requests for product supply and delivery control ;
* Agip KCO Personnel movement within office building ;
* Office cleaning supervision ;
* Meeting Room reservations ;
* Training arrangements for junior team members
Responsible for Office Services support desk - receiving requests for office services, dealing with queries and complaints
Coordinating with other AgipKCO departments - ICT, telecommunications, transport & logistics etc - as well as with Agip company management and contractor organizations.
Assist with organization and preparation for VIP & Senior Management visits.
Февраль 2001 — Октябрь 2004
3 года 9 месяцев
Chagala Hotel's Business Center
Казахстан
Housekeeping Supervisor
Supervision of housekeeping staff
* Planning of daily activities ;
* Preparation of management reports
* Stock keeping ;
* Preparation of staff timesheets ;
* Weekly meetings with Agip KCO Service department supervisor and resolving of arisen questions. ;
Weekly meetings with staff.
Discussion of weekly questions with head of department.
Monthly meetings with the head of the security department.
Январь 1998 — Январь 2001
3 года 1 месяц
Nightclub
Казахстан
Business Manager
LLP `` Supervision of nightclub staff - waitresses, barmen, doormen, security, cashiers, etc.
Planning job rosters
Daily cash reporting
Preparation of week's menus
Management of daily staff meetings
Timely resolution of arisen issues
Январь 1996 — Январь 1998
2 года 1 месяц
Atyrau Airport
Казахстан
Air Traffic Controller
Air Traffic Controller - Air Space Control Department
* Control of aircraft movements - air and ground ;
* Daily aircraft movement reporting ;
* Participation in daily review of postflights debriefing ;
* Out of schedule meetings on incidents dicsussion ;
Январь 1983 — Январь 1996
13 лет 1 месяц
Atyrau Airport
Казахстан
Traffic Dispatcher
Radio Air Traffic Dispatcher - Air Space Control Department
* Communication of air traffic movements within National Airspace ;
Навыки
Уровни владения навыками
Опыт вождения
Имеется собственный автомобиль
Права категории BОбо мне
Over 15 years’ experience in Oil & Gas companies such as Agip KCO, NCOC, NCPOC, TCO WRF Project Tengiz, LLP Isker Consortium(Chevron- FGP Construction “ Orken” Project),LLP’’Fortress-Energy’’.
• Highly experienced in Oil and Gas Services, Logistics, Warehousing, Materials and Maintenance.
• In-depth background in Team Management, Operations, Materials Management, Inventory Management, Procurement.
• Control over execution of complex tasks related to logistics involving contract management, procurement, shipping, manpower, materials and transportation management.
• Contributed with various KPI (Key Performance Indicators), which helped to monitor activities and cost performance. Succeeded in consolidating operation, improving the communication between all team members.
• Trained and supervised local staff during day.
• Advanced user of JD1, Visio , SAP, Microsoft Office Pro applications and some other business apps like Primavera.
• Language skills: I speak, read and write two languages, Russian-native, English-intermediate.
I’m happiest when I am producing and successfully accomplishing goals with creative, out of the box thinking! Being organized and focused keeps me grounded.
Specialties: Project/work process improvements, innovative solutions to complex issues/projects, team building and leadership.
Knowledge of communication skills, Microsoft Office, Microsoft Excel, JDEdwards Suite, Arranging training, Aircraft, team building, manage teams, administrative supervision, Stock Control, SAP, Responsible for Service department staff work scheduling, Responsible for Office Services support desk, Responsible for Glam, Office cleaning supervision, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Microsoft Internet Explorer, Management Reporting, Lifecycle, JDEdwards Human Resources Suite, Good experience, Air Traffic Control, Access Management
2019- Training Centre/LLP, 1C Programme
2018- TCO Training Centre/TCO Course Time Management (course TCO, Feb. 2018) • Planning Management (TCO course, March 2018)
2014- TCO Training Centre/TCO ILogistics system • The JDE 1 program (loading in the system of the sheet of accounting of working hours)
2014- TCO Training Centre/ TСO Web Expression Program (Updating of the Profile of the TCO Project on the Website) • TCO program - Glam (access for employees to the TCO system)
2010- Adgip KCO, SAP Adgip KCO Program (timesheet upload, reservation, travel report, cost report)
2000-Computer courses-Microsoft Office:, MS Word, Excel, Power Point, Outlook, Internet Explorer,
Высшее образование
2019
Высшее образование
Moscow Business School
Magistrature of Business Administration, Master of Business Administration
2003
Высшее образование
University ``Kainar''
Information Technology in Economics and the Environment, Engineer
1998
Высшее образование
State Aviation Academy
Air Space Control Department, Air Traffic Controller
Знание языков
Гражданство, время в пути до работы
Гражданство: Казахстан
Разрешение на работу: Казахстан
Желательное время в пути до работы: Не имеет значения