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Административные обязанности

Обучение по методике монтессори

/NCPOC MMS Build Project Position: Project Administrative Assistant * As a project administration my duties varies depending on the project work scope and requirements. I assist technical team with their data processing as and when required as part of my technical ability development. * Ensuring that Project safety induction are completed by all new employee to the project as well as making sure existing safety training are valid. * Making sure there is awareness of safety and security rule applied within MMS Project to meet company and client requirements. * Collate/check/verify weekly timesheets from all chargeable staff and present for approvals to PM. Ensure the accuracy of Weekly timesheet against weekly report issued by all engineers. * Collate and Compile monthly timesheets - my job is to verify these against attendance register/weekly timesheet / Overtime approval etc. and then present to PM for approval and submission for processing by HR/Account departments. * Update monthly man-hour summary sheets against approved weekly timesheet for analysis of project scope against estimated man-hour. I assist with the analysis of man-hour data with direction from PM. * Update staff leave plan ensuring any leave requests are reflected in the plan for consultation with PM - Review weekly. * Prepare records for national leave - outstanding vs leave taken, sickness/Unpaid leave data * Process leave and flight requests for expats in timely manner as necessary. * Arrange flights for staff and coordinate logistics/transport requirements with drivers as necessary. * Prepare and issue HBR flight request for offshore team if required for staff working offshore. * Prepare/Update all visa/WP records for expats - track/update renewal data etc. Coordinate with QEDi HR/PM for WP processing * Update PAAF records/registers and file as directed. Original copies to keep in secure filing system with scan copy in active PAAF folder. Keeping historical records of all PAAF and their analysis and register for project audit and reference. - Compile and file staff internal/external training records. - Additional tasks undertaken: Assisting technical team with data and records extraction tasks for various work scope such as: * BOM-MNT - Bill of Materials for plant and equipment * Extracting technical data from various technical documents identified by the engineering team such as Data extraction for Valve Scope

Responsible for providing administrative support to company management and staff. - Collate and prepare records of attendances for the Student/Teacher. - Responsible for company employee timesheets at the end of each month. Verifying the same for accuracy and correctness. Submitting correct documentation to the accountant for payroll preparation. - Organize social activities and special events on behalf of the company. - Assisting in preparation training materials for the training instructors. - Answering phone from prospective client for various information and pricing schedule for the training. - Organizing required placement for examination and other introductory information. - Administer preliminary student placement tests in order to define their level of competency and, conduct face to face interviews. - Recruit and start group organizing - advising Teachers of schedule and changes. - Receiving and controlling payments from Students and other business clients. - Maintain payment schedule and informing clients of required payments and balances. - Collect list of students from website testing system and call for them in order to attract people to open group. - Promote LSK as a linguistic center, giving adverts to newspaper, or Internet - Create weekly Schedules and time-tables for Teachers, Classrooms and Transportation. The timetable for Director/Owner approvals as required at the end of each week. - Document filing, Fax, Copy Machine and Printer cartridges. Maintaining an Inventory of ready to use cartridges. - Purchasing stationery and office supplies and consumables - Ordering and managing certificates, business cards, commercial proposals, letterhead and other printing materials. - Ordering student and teacher books and maintaining student book inventory as directed by the General Director. - Binding books and preparing student materials. - Control invoices for companies, controlling the delivering, paying. Especially for students for whom their companies pay.