Manage and track orders to ensure timely processing, shipment, and delivery. Coordinate with suppliers to confirm delivery schedules, resolve delays, and expedite shipments. Oversee shipping and receiving processes, ensuring goods are delivered on time and in good condition. Monitor inventory levels to ensure timely replenishment and avoid stock shortages. Prepare and maintain accurate shipping, receiving, and customs documentation. Collaborate with the customs clearance team to ensure smooth and compliant import/export processes. Address and resolve shipping or delivery issues, working closely with vendors, transporters, and internal teams. Organize transportation for shipments, ensuring cost-effective and timely deliveries. Ensure compliance with import/export regulations and manage necessary customs documentation. Provide regular updates on shipment statuses and inventory levels to management and relevant teams. Develop and maintain positive relationships with suppliers, transporters, and customs authorities. Identify areas for process improvement and implement solutions to enhance logistics efficiency.

Timely preparation of documents for client approval. Working in the TCO system, creating training sessions for employees, and arranging ticket bookings, organising business trips for the management. Creating organizational charts using Microsoft Visio. Assisting the tender group with documentation for tender submissions. Coordinating meetings and preparing agendas to ensure project milestones are met. Managing project timelines and tracking progress to ensure deadlines are achieved. Communicating with stakeholders to provide project updates and gather feedback. Assisting with budget tracking and expense reporting to maintain project costs. Supporting management in preparing reports and presentations for project reviews. Organizing and maintaining project files, ensuring all documents are up-to-date and easily accessible. Identifying potential risks in projects and assisting in creating mitigation strategies. Facilitating communication between different project teams to ensure smooth workflo

Visit and inspect building sites Communicate with clients and engineers and project managements Report on progress and challenges Providing administrative support as needed Liaise with clients to identify and define requirements, scope and objectives Monitoring project progress and handle any issues that arise on site Daily report to TCO, documentation work

Organization of the general process of mobilization / demobilization of foreign and local employees at Tengiz. Organization of crew change of employees. Report on arriving and departing employees. Maintenance and control of the crew change processing. Drawing up and coordinating the travel plan of employees with Transportation department. Verification of all necessary documents for work(PCR results, vaccination passport). To support employees successfully reaching their workplace entering their rotation and back. Uploading manifests (newcomers/current employees) to the crew change portal TCO. Update crew change portal in case of prolongation/change of rotation etc. Support Services Coordinator for arranging transportation and for providing seat allocation on the buses Arranging transport: Tengiz-Atyrau-Tengiz

Payroll and IR audits from TCO To issue/update/fill in HR documents Assisting HR manager with recruitment and interview process Preparation, storage and delivery of documents to the archive Control over quality of preparation, composition accuracy, agreement and approval of documents to be signed by management staff, ensure timely document processing Make a screening and coordinating all incoming CVs from recruitment agencies Search, selection & pre-screening of candidates whose skills and experience match the job profile supplied by the site requirements and candidates’ abilities and interests Pre-interview of candidates, providing candidates with a detailed briefing regarding terms and conditions, project work scope, job duties, company facilities, and another responsibilities instructed Communicating with Clients to receive detailed information on vacancy from Client Working out recruitment reports to Line Managers and Project Director Sourcing engineering and technical staff for vacancies in the Oil & Gas Industry Ensure that recruitment process is carried out in compliance with company procedures Ensuring payroll is completed accurately and in time Ensuring all personnel recording documentation(laborcontracts, additional agreements, orders, job descriptions and etc.) is kept up to date and legally compliant Managing and controlling of personnel processingtimesheets, overtime requests, annual leave requests, ensuring that staff receive adequate support to get paperwork completed properly and ontime Maintaining a database and personnel management (receptions,transfers, layoffs, staffing, personal affairs, etc.)

Maintaining a database and personnel management (receptions, transfers, layoffs, staffing, personal affairs, etc.); Business correspondence; Control over the timely provision of workers timesheets, monthly Assisting HR manager with recruitment and interview process Preparation, storage and delivery of documents to the archive Control over quality of preparation, composition accuracy, agreement and approval of documents to be signed by management staff, ensure timely document processing To update HR Administrator/Chief HR with the information on new hired/terminated employees with immediate effect To maintain and update staff personal files( make sure that all are in order and kept as per the internal procedure)

Reconciling/verifying payroll hours to data entry system Daily inspections and site reports (2,500 employees) Implementing and maintaining background checks for new hires Administrative duties, including upkeep of employee records (attendance, EEO data etc.) To keep a record of working hours of the staff of all departments (the time-sheets, sick lists) Translations of different documents. For example, explanatory letters and complaints of employees, incoming letters, offers and statements. To enroll new workers to necessary trainings Document management, business correspondence, telephone conversations; Organization of negotiations, meetings, prompt resolution of current issues within its competence; Conducting interview with job applicants, asking relevant questions. Conducting pre-employment checks on job applicants i.e. references, medical approval, diploma etc.

Preparing financial statements, reports, memos, invoices letters, and other documents Answering phones and routing calls to the correct person or taking messages Provide general administrative support Opening, sorting and distributing incoming faxes, emails, and other correspondence Making travel arrangements for executives. Helping prepare for meetings Accurately recording minutes from meetings Greeting visitors and deciding if they should be able to meet with executives Using various software, including word processing, spreadsheets, databases, and presentation software

Greet and welcome guests as soon as they arrive at the office Answer, screen and forward incoming phone calls Responsibilities:Clerical work. Reception, registration, registration, execution control and sending daily mail. Implementation of the operational communications with external organizations and individual citizens concerning current activities of the company. The selection of documents for archiving or destruction. The receptionand accommodation visitors. Working with office equipment (telephone, fax, etc.). Implementation of the preparation and governing reporting instruments.